Administrative Assistant, Nursing Department | Judson College - Marion


Administrative Assistant, Nursing Department

JOB TITLE: Administrative Assistant, Nursing

DEPARTMENT: Professional Studies


REPORTS TO:  Director of Nursing/Program Coordinator


Provide a variety of advanced administrative, confidential, technical and administrative support to the Director of Nursing and Program Coordinator.


  • Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
  • Establish and maintain cooperative working relationships with other employees at Judson College to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
  • Maintain office files, student files, and other appropriate records.
  • Prepare syllabi, tests, and other documents as requested by Nursing Faculty and Program Coordinator.
  • Assist with registration of pre-nursing students.
  • Maintain inventory of office & clinical supplies.
  • Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
  • Compose written correspondence and materials.
  • Create and update departmental forms.
  • Prepare minutes, reports, statistical data, and other materials pertaining to the Nursing program.
  • Answer phones, respond to voice or e-mail messages, as well as send and receive faxes.
  • Initiate, process and track departmental forms such as purchase orders and supply requisitions.
  • Schedule appointments, meetings, and maintain the department calendar.
  • Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness.
  • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
  • Knowledge of general office practices and proficiency in Microsoft Word, Excel, Outlook (email), Windows, and utilization of the College’s course management and registration software.
  • Positive disposition and ability to work well with others.
  • Well-organized and self-directed.

Persons wishing to be considered for this position should email a cover letter, resume, and contact information of three references to Donna Bennett at